5 Signs You Need a Transaction Coordinator

Feeling overwhelmed by paperwork and deadlines? It might be time to get support that helps your business grow, not slow you down.

Running a real estate business as a solo agent or part of a small team is no easy task. You’re juggling client meetings, showings, marketing, and a never-ending pile of administrative work. If you’ve ever wished you had more hours in the day, you’re not alone — and you’re likely ready for a Transaction Coordinator.

Here are five signs that it’s time to bring one on board.

1. You’re Spending Too Much Time on Paperwork

From contract to close, real estate transactions generate tons of documents. If you find yourself buried in forms, chasing signatures, and managing disclosures instead of focusing on your clients, you’re working harder than you need to.

A Transaction Coordinator (TC) can step in and take over the admin — reviewing contracts, tracking key deadlines, and keeping your files fully compliant. That means more time for client calls and lead generation, and less time at your desk buried in paperwork.

2. You’re Losing Valuable Time on Admin Tasks

Real estate is a relationship business, but it’s hard to build relationships when your day is spent emailing vendors, checking timelines, or coordinating closing details. If administrative work is eating up your schedule, it’s time to delegate.

A TC will handle the backend of every transaction, allowing you to stay in front of your clients instead of being stuck behind a screen. You’ll free up 10–20 hours per deal — and you can use that time to build your brand, close more deals, or just breathe.

3. Deadlines Are Getting Missed or Overlooked

Real estate moves fast. One missed contingency date or document error can derail a closing. If you’ve had close calls or are constantly checking (and double-checking) deadlines, it’s a sign you need help.

With a TC, you have a professional keeping your deals on track. They’ll monitor timelines, handle communications, and make sure no detail is missed — from contract acceptance to closing day.

4. You’re Burned Out or Missing Work-Life Balance

Late nights, weekend paperwork, and nonstop notifications? That’s a recipe for burnout. You can’t do it all — and you shouldn’t have to.

Transaction Coordinators take a huge load off your plate so you can reclaim your evenings, spend more time with family, or simply recharge. With a TC managing the moving parts of your transaction, you get your time (and sanity) back.

5. You Want to Grow, But You Can’t Do It Alone

Business is booming — but you’re at your limit. Hiring an assistant might feel like too big a step, especially with the cost and commitment involved.

Here’s the good news: A Transaction Coordinator is a scalable, affordable solution. No payroll. No training. Just expert help when you need it — paid per transaction and only after closing (at Hemmer, at least). You get the support of a trained real estate admin without the overhead.

A Little Help Can Go a Long Way

If any of these signs are starting to feel familiar, you’re not alone — and there’s a better way to manage your workload. More and more agents are choosing to lighten their administrative load so they can stay focused, reduce stress, and scale their business more sustainably.

That’s where Hemmer Transaction Services comes in. We support real estate professionals by managing the transaction from contract to close, tracking deadlines, organizing paperwork, keeping files compliant, and sending weekly updates to keep everyone informed. We can even communicate directly with your clients, if that’s your preference.

With no upfront cost and invoicing only after closing (aside from a few exceptions), it’s a flexible and efficient way to get the help you need, exactly when you need it.

Curious what it could look like to take paperwork off your plate? Let’s talk.